Job Title: Registrar Exemption Status/Test: Nonexempt

Reports to: Principal Date Revised:  11/16/2023

Dept./School: Assigned Campus

Primary Purpose:

Bilingual skills needed.  Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.  Create transfer transcripts, input all Credit Recovery and Reach Grades and some Dual Credit grades, fill all test scores (stickers), input ARD exemptions, process requested transcripts, PEIMS coding process, register documents for government use - SSI CS, Disability; process grade reports; update passwords and information in Skyward for parents throughout the year.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software to develop or maintain spreadsheets and databases and do word processing

Proficient keyboarding and file maintenance skills

Basic math skills

Strong organizational, communication, and interpersonal skills

Experience:

1 years clerical experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Calculate grades and prepare honor rolls.
4. Assist counselors with the enrollment, withdrawals, and transfer of students.
5. Assist campus administration and counselors with the preparation of reports and student data information (ex. truancy, attendance, etc.)
6. Compile, maintain, and file all reports, records and other documents as required.

Other

1. Plan attendance incentives.
2. Attendance reports, daily attendance, parent and doctor notes input into Skyward.
3. Maintain confidentiality of information.
4. Attendance Letters
5. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; bending/stooping, pushing/pulling, and twisting, carrying heavy boxes of files

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date