Job Title: LHS - Asst. Prin. Sec.                                     Exemption Status/Test:  Nonexempt/202 days

Reports to:       Principal/Assistant Principal                      Date Revised:  01/15/2025

Dept./School:  Assigned Campus

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Ability to maintain accurate and auditable records

Ability to perform a variety of tasks often changing assignments on short notice

Effective organizational, communication, and interpersonal skills

Ability to maintain emotional control under stress

Experience:

1-3 years of data entry, and secretarial experience

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into the established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to the designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
6. Prepare campus communications, correspondence, forms, manuals, reports, purchase        orders, and payment authorizations following district standards and requirements. Prepare          instructional materials as
7. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and    process time records including leave requests and reports. Compile information and submit           to the central office according to established procedures and

Reception and Phones:

8. Receive incoming calls, take reliable messages, and route them to appropriate staff.
9. Assist students, teachers, and parents as needed.
10.     Schedule meetings and appointments and maintain a calendar for the Assistant Principal.

Other:

11. Prepare and make cash deposits for activity account(s). May be responsible for

            maintenance of activity check register(s) and ledger(s).

12. Assist with campus budget preparation and maintain accurate records of expenditures.

            Prepare and process purchase orders and receive, store, and issue supplies and equipment.

13. Maintain inventory of fixed assets, equipment, and supplies.
14. Assist in the campus office as needed.
15. Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

THE LIVINGSTON INDEPENDENT SCHOOL DISTRICT DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, GENDER, RELIGION, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LAW.